COLS Administrator Registration
Quick Links
Refer to COLS Features and Tips for more information about COLS.
COLS Administrator Registration
Users who require “Administrator” access to COLS must complete the online COLS Administrator Registration Form.
The COLS Administrator acts as the primary OUAC contact and gatekeeper for their school. Each school is allowed only 1 COLS Administrator.
Once the OUAC approves access, they will send an email with a username and temporary password to the newly registered COLS Administrator. Then, the COLS Administrator can register other users at their school using the “COLS Registrants” option. The OUAC will email usernames and temporary passwords to these users.
View the different access levels in COLS.
Notes:
- The Secondary School Data Collection Sheet is part of the COLS Administrator Registration Form.
- School board officials who require access to COLS must complete the COLS School Board Registration Form [PDF].
Registering Users in COLS
View the video tutorial about how to register new and previously registered counsellors.
Read the Registering Users in COLS video transcript.
Access Levels
There are various functions available in the Service Links menu in COLS.
One user at each school is given “Administrator” level access. This user has access to all functions available in COLS.
| Access Level | Functions Available |
|---|---|
| Administrator | Access to all functions of COLS |
| Inquiry | Academic Information (View Only) |
| Application Information | |
| Reports | |
| Update | PINs – Create a Personal Identification Number (PIN), Print PINs and Checklist |
| Academic Information – Update and Inquiry | |
| Application Information | |
| Reports | |
| Electronic File Upload | Send or Test OST Files |
| Search OST Files | |
| Reference Number File (Download) | |
| Reports | |
| Inquiry and Upload | Inquiry and Electronic File Upload |
| Update and Upload | Update and Electronic File Upload |